Snippath

Parts inventory

Track parts you stock, what they cost, when to reorder, and which tickets used what. Auto-decrements when techs log usage on a ticket.

Enabling the module

Admins go to Settings → Modules and enable Parts. Parts inventory then appears in the sidebar.

Adding a part

  1. Sidebar → Parts inventory → New part.
  2. Fill in:
    • Name— descriptive enough that a tech can find it in the picker: "20x25x1 furnace filter (MERV 13)".
    • SKU / part number (optional) — manufacturer part number.
    • Barcode (optional) — UPC/EAN. Lets you scan the box on receiving.
    • Unit cost — what you paid per unit. Used for asset-cost rollups.
    • Current stock — how many you have right now.
    • Reorder threshold — Snippath highlights parts that have dropped below this number.
    • Location(optional) — where the part is physically stocked ("Tool room shelf 3").
  3. Save.

Receiving stock (barcode scanning)

When a shipment arrives:

  1. Sidebar → Parts inventory → Receive shipment.
  2. Tap the barcode scanner button. Your camera opens. Point at the box's barcode.
  3. Snippath looks up the part by barcode and shows it. Enter the quantity received.
  4. Repeat for each item in the shipment.
  5. Tap Done. All quantities are added to stock at once.

If a scanned barcode doesn't match any part, Snippath offers to create a new one inline. You can finish typing in the rest of the details later.

Logging part usage on a ticket

On the ticket detail page, in the Parts used section:

  1. Tap Add part used.
  2. Pick the part (or scan its barcode).
  3. Enter quantity.
  4. Save.

Stock is decremented immediately. The part cost rolls into the ticket's totals and the asset's lifetime cost if the ticket has an asset linked.

Reorder list

On the Parts inventory page, the top section shows Below reorder threshold — every part where current stock dropped under the threshold you set. Use this as your purchasing list.

Editing stock manually

Sometimes counts get out of sync (someone grabbed a part without logging it, an audit found a miscount). Open a part and use Adjust stock— enter the new actual count and an optional reason. The adjustment is logged in the part's history so the original count isn't lost.

Tips

  • Set reorder thresholds based on lead time. If a part takes 5 business days to arrive, your threshold should be at least your average weekly usage.
  • Log usage at the moment of use. Batching at end of job leads to forgotten parts and stock drift.
  • Use barcodes when you can. Faster than typing, fewer mistakes.